PAYROLL OUTSOURCING SERVICES MALAYSIA

Our payroll specialists will ensure your employees are always paid on schedule

Payroll requirements in Malaysia and throughout the Asia-Pacific region are complicated and constantly updated. It’s important to stay on top of your business payroll and staff needs as they evolve, but this can be challenging when you’re unfamiliar with local labour regulations.

Outsourcing your payroll management to a skilled third-party provider will not only help you comply with local legislation in Malaysia, but also ensure your staff are consistently paid accurately and on time.

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Reputable company services

The knowledgeable BoardRoom team can help your business succeed in Malaysia and beyond through high-quality, thorough payroll services. We look after your payroll administration so that you can concentrate on growing your business.

Whether you are a large global organisation or a thriving SME, BoardRoom can help promote a smooth payroll process that complies with Malaysian rules and regulations. With in-depth local knowledge of multiple Asia-Pacific jurisdictions, our team can assist with local payroll processing as well as more complex cross-border payroll management.

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Payroll Services
Payroll Services

Award-winning payroll administration in Malaysia

Our payroll team in Malaysia are honoured to be named Best Payroll Outsourcing Partner (Bronze) at the Malaysia HR Vendor of the Year Awards 2022.

This award represents our commitment to quality service, highly-trained staff and contribution to the HR industry. We’re proud to deliver innovative business performance and efficient payroll services in Malaysia and across the Asia-Pacific region.

The benefits of payroll outsourcing

Not unlike tax compliance, payroll can be challenging to manage in-house. Errors must be avoided as they can have a significant financial impact on your team and across your organisation. Staff need to be paid on schedule every time, and companies must comply with the statutory requirements of each country they operate in. Ensuring accuracy is an onerous task that often puts unnecessary strain on internal workers.

By utilising BoardRoom’s payroll services, you can:

01

Lower compliance risks with a faster turnaround

Quick end-to-end turnover time with a commitment to providing accurate and fully compliant payroll processing.

02

Access both regional and local payroll expertise

We have specialist local knowledge of Singapore’s labour laws, plus payroll experience in 19 countries and regions across Asia-Pacific.

03

Make better business decisions

Quickly access the most up-to-date business information through advanced reporting.

When you engage our payroll services, you can have confidence that your payroll management will be handled promptly and efficiently. By outsourcing payroll services, you can free up your internal resourcing and reduce the administrative load on your staff.

Streamline your business operations further by utilising our local and regional accounting and corporate secretarial functions too, ensuring your business needs are aligned with one point of contact.

Expert payroll processing

BoardRoom can assist with all your payroll needs, whether you are a Malaysia-only company or operate in multiple locations throughout the Asia-Pacific region.

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01 Malaysia payroll management

BoardRoom’s specialist payroll team provides expert advice on complying with Malaysia’s evolving payroll rules and requirements. We will manage your payroll administration and provide guidance and solutions in response to any immediate or forecasted problems.

We can help with:

Determining gross to net salary
Producing variance reports, payroll journals and payroll details
Transferring net salary into bank accounts and providing pay slips securely (soft or hard copy)
Preparation of year-end reporting forms and appendices (soft or hard copy)
Digital management of staff leave entitlements and expense claims

02 Regional payroll administration

We deliver payroll outsourcing services in 19 countries and regions, including:

    • Malaysia Malaysia
    • Australia Australia
    • China China
    • Hong Kong Hong Kong
    • India India
    • Indonesia Indonesia
    • Japan Japan
    • Macau Macau
    • Myanmar Myanmar
    • New Zealand New Zealand
    • Philippines Philippines
    • Singapore Singapore
    • South Korea South Korea
    • Thailand Thailand
    • Taiwan Taiwan
    • UAE UAE
    • Vietnam Vietnam

    We also deliver flexible payroll support, so you can either:

    • coordinate your payroll administration via BoardRoom Malaysia; or
    • decentralise coordination across our network of local business sites.

    We can help with:

    • meeting local legal requirements and preparing necessary filings;
    • international payroll processing;
    • managing cross-border pay runs; and
    • integrating your payroll and tax functions;

    03 Streamline your payroll

    Our payroll services are supported by our powerful cloud-based human resources management system (HRMS), Ignite.

    Featuring modern, high-performing functionality, Ignite removes the need for multiple platforms and helps make payroll management faster and simpler as a result. The system has exceptional reporting functions, and its online functionality supports easy multi-country payroll administration.

    Ignite offers:

    • a comprehensive HRMS solution that simplifies international payroll, leave and claims processing;
    • total compliance with local regulations in nine countries and regions across Asia;
    • a convenient mobile app for immediate access to pay slips, leave forms and claims;
    • attendance-logging functionality, a rostering system and a shift calendar; and
    • a sole account manager for personalised support.
    Ignite

    Ignite streamlines the regional payroll process and provides executive staff more visibility for the purposes of forward planning.

    LEARN MORE ABOUT IGNITE

    How BoardRoom benefits businesses

    Because we help take your business further, faster, at all stages

    Outsourcing your payroll management to a specialist local provider will help you maximise potential revenue growth, lower costs and reduce risk, as well as achieve full legal compliance. BoardRoom has been helping businesses achieve their goals for the past 50 years, making us one of the most highly regarded payroll administration firms in the Asia-Pacific region.

    Save time and money
    Engaging a skilled third-party payroll services provider allows you to focus on your primary business objectives and removes the need to spend significant resources on payroll staff recruitment and training.
    Achieve multi-country compliance
    BoardRoom’s knowledgeable team can provide comprehensive, detailed business advice for multiple Asia-Pacific localities. Let’s work together to decrease your administrative load and minimise your risk of financial penalisation for non-compliance.
    Enhance productivity
    When your payroll duties are taken care of by a trusted payroll service provider, your high-level management staff have more time to invest in growing your business and your profitability.
    Ensure security and efficiency
    Benefit from a modern, high-performance payroll management system, backed by our certified ISO27001 data centres and SOC2 cloud hosting.

    Get in touch with our payroll solutions expert today!

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    Ken Wong

    YOUR POINT OF CONTACT

    Ken Wong

    Managing Director Asia, Payroll

    Frequently Asked Questions (FAQs)

    1. What are the types of payroll services?

    Payroll services are offered by third-party companies which manage your payroll processing, ensuring all your employees are paid accurately on time, every time in compliance with local regulations. The type of payroll services being provided differs depending on your specific business requirements. Typically, a payroll outsourcing vendor can offer a range of services from monthly salary calculations, disbursements, and reporting. Additional services such as leave, claims and time and attendance handling may also be provided.

    2. What is payroll outsourcing?

    Payroll outsourcing refers to the process where a business or enterprise enlists the help of a third-party payroll processing company to support the management of the administrative & compliance functions of paying employees. This function is usually seen as an administrative burden and can result in penalties from statutory departments if regulatory requirements are not met. A business can easily outsource to a payroll provider to help ease internal HR resources, increase cost-savings and reduce risk for the business.

    3. How does payroll outsourcing work?

    A company looking to outsource payroll will first need to provide the payroll vendor with their basic employees detail such as employment date, occupation and salary for the initial payroll setup. On a monthly basis, the outsourced payroll vendor will help to calculate the employees’ salary amount with the information from their timecard data and any mandatory contributions, before processing the salary payment.

    By outsourcing the work, the administrative task is completely taken care of by the outsourcing provider without much involvement required from the company, thus freeing up valuable resources for the business.

    4. What are the benefits of outsourcing payroll?

    Outsourcing your business’s payroll has several benefits that can lead to improvement in maintaining compliance and maximising efficiency of payroll, as well as freeing up time for you and your HR employees to focus on growing your business.

    Some benefits by outsourcing to BoardRoom include:

    • Time savings by outsourcing the administrative tasks
    • Enhanced security with BoardRoom’s proven Ignite HRMS Payroll System
    • A team of regional payroll experts to provide advice on regulatory compliance
    • Improved employee access with our Ignite Payroll mobile application

    5. How much do payroll outsourcing services cost?

    Pricing for payroll outsourcing services can vary depending on the scale and comprehensiveness of the payroll service at hand. The range varies depending on your specific requirements, the expertise of the vendor and the platform used, but is typically calculated on a per employee per month basis. Factors that also influence  cost include the number of headcounts, complexity of payroll handling and any value added tasks that need to be performed by the payroll vendor for you.

    Other additional costs typically include one-time implementation fees, data migration, integration with other HR software (if required), and more. Get in touch with us for more information regarding pricing.

    6. How to choose a payroll and HR service provider for your business?

    Each business has their own set of distinct needs, and the payroll service provider should be able to meet all of them. Start by considering what these needs are. Do you need a company that offers a full suite of HR payroll services or just to roll out monthly payslips? Once you have a clear understanding of this, finding the right company becomes significantly easier.

    Get in touch with us at BoardRoom if you want help identifying your business needs as well as how we can help you.

    7. How secure is outsourcing payroll?

    With a reputable company, outsourcing your payroll is a secure process. When considering which company to hire to help with your payroll, be sure to look for testimonials and customer reviews. You can also look for whether they have any certifications, like ISO 9001, ISO 27001, and SOC2.

    BoardRoom’s payroll processing services are OSPAR certified and fully compliant with the personal data protection laws of each country we operate in. Our data centres have achieved ISO27001 standards and our cloud hosting has been awarded the SOC 2 certification.

    8. How can BoardRoom help in payroll services?

    At BoardRoom, our trusted and proven payroll solution can help businesses handle their payroll in the most efficient and streamlined way possible. Our team of payroll experts are well-versed in helping businesses of all sizes with their payroll processing needs, having accumulated years of experience dealing with some of the most complex payroll requirements and compliance matters. Get in touch with us for more information on your payroll outsourcing needs.